Constitution & Bylaws

CONSTITUTION AND BYLAWS
PACIFIC NORTHWEST LABOR HISTORY ASSOCIATION

Revised May 22, 2016

 

ARTICLE I      Name

This organization shall be known as the Pacific Northwest Labor History Association.

ARTICLE II      Purposes

The Purposes of this Association are:

(A)    To create an interest in the field of  worker, labor, and trade union history and to promote and publish research in that area.

(B)    To facilitate a closer dialogue between those actively involved in worker organizing and representation  in the Pacific Northwest and the academic community.

(C)    To encourage the systematic collection and preservation of historical documentation in the area of  worker organizing and trade union history.

(D)    To create a better understanding of the socio‑economic and related political history of the Pacific Northwest.

(E)     To promote labor history curriculum in secondary and post-secondary schools.

ARTICLE III      Membership

Membership in this organization shall be open to academicians, teachers, members and officers of trade unions and worker-based organizations , labor  attorneys and representatives,  , archivists, writers, and anyone having a general interest in the historical development of  workers and trade unions in the Pacific Northwest.

PNLHA Vice-Presidents will be sent an updated membership list for their region with contact information and affiliation every six-months or upon request.

ARTICLE IV      Officers and Trustees

(A)    The governing body of the PNLHA shall be the Annual General Meeting (AGM) of the Association membership at the annual conference. In the interim between conference membership meetings, the Executive Board will be the governing body.

(B)    The elected officers of this Association shall be as follows:  President, Oregon Vice President, Washington Vice President, British Columbia (B.C.) Vice President, Secretary, Treasurer USA, and Treasurer Canada and such officers shall comprise the Executive Board for the duration of the term of which they were elected.

(C)   Trustees will be elected at the Annual General Meeting (AGM) and be comprised  of a    minimum of three [3] Trustees from Oregon, three [3] Trustees from Washington and three [3] Trustees from B.C.

ARTICLE V      Duties of Officers and Trustees

  • The President

[i] shall preside at all official meetings and shall perform other duties as may be designated by the Executive Board.

[ii] shall call business meetings of the Executive Board  three times a year. If VP can not attend, they can send a trustee or use SKYPE-like alternate communications. A majority of the members of the Executive Board may call business meetings.

[iii] may appoint standing and/or ad hoc committees for Association research projects and other activities.

[iv] will be alert to opportunities to promote the PNLHA mission in all Jurisdictions.

[v] In the absence of the President, one of the Vice Presidents, selected by mutual agreement among them, shall perform all duties required for that office.

(B) The Vice Presidents

[i]  shall be available to help coordinate the activities of  the Trustees of their region  and create and carry out a comprehensive state or provincial work plan aimed at membership recruitment and program development in consultation with the President of the association.

[ii] shall organize a Planning Committee for the year of an annual conference or other large event scheduled in their area.

[iii] During the years a Vice President is not involved in the planning of the annual  conference, the VP shall call at least one meeting of the province’s or state’s Trustees to discuss conference promotion, memberships, calendar sales etc. prior to the annual conference.

[iv] will lead in developing and organizing events and activities relating to the PNLHA mission in their region.

[v] will remain in frequent conversation and  consultation with the PNLHA President. It is recognized that such communication is a two way street.

[vi]  shall solicit from Trustees, members and interested parties ideas and potential actions that further PNLHA purposes and shall inform the President of these.

[vii] will work with the President to promote new memberships and membership renewal.

[viii] shall offer an annual printed report to be distributed to the Annual General Meeting.

(C)   The Secretary

[i] shall keep an official record of Executive Board meetings and the annual business

meetings and shall distribute minutes of the meetings to Executive Board members and Trustees within 30 days after the meeting.

[ii] shall be alert to opportunities to promote the PNLHA mission and inform the President of these opportunities.

[iii] shall ensure that a copy of the Duties of Officers and Trustees is sent to all members 30 days prior to the AGM as well as any notices of motion.

(D)   The Treasurers

[i] There will be one {1} American and one {1} Canadian Treasurer . Each of the three

regions may, under the auspices of the PNLHA and as authorized by the President,

establish a temporary bank or credit union account for the purpose of conducting

business related to a conference or special activity approved by the Executive Board.

[ii] shall receive all monies paid to the Association and give receipt to the donor

[iii] shall deposit all monies received in a bank or credit union to be designated by the Executive Board.

[iv] shall submit a written financial statement of receipts and expenditures of the Association to  the Annual General Meeting. The statement will be prepared in a style and with content acceptable to standard fininacial institutions. An internal financial audit will be undertaken every three years under the jurisdiction of a committee comprised of one trustee from each region.

(E) The Trustees

[i] will be alert to opportunities to promote the PNLHA mission and inform their regional VP and President of those opportunities.

[ii] shall serve on committees deemed necessary in the pursuit of Association goals.

[iii] During a year when a Trustee’s Province or State is responsible for an annual  conference or other similar event, a Trustee should be available as much as possible for assisting the Planning Committee.

(F)   Officers and Trustees

[i] If an Officer or Trustee is a member of a local union, or other organization, they should endeavour to build support (ie. attendance at conferences), and solicit those unions’ or organizations’ Organizational or Sustaining memberships to the PNLHA.

[ii] If they are a delegate from their local union to a central labour council or similar body,  they should endeavour to build support as described above.

[iii] are expected to pay their annual dues on the first notice from the PNLHA and shall actively promote prompt payment of dues by members.

[iv] If vacancies occur in any of the positions of the Officers or Trustees, , the President may appoint a replacement to fill that position  until the elections held at the next Annual General Meeting

[v] A majority of the Executive Board shall constitute a quorum.

ARTICLE VI – Nomination of Officers and Trustees

  • Officers – PNLHA Officers are the positions set out in Article IV (B).
  • Nominations of PNLHA Officers will open sixty (60) calendar days, and close thirty (30) calendar days, before the Annual General Meeting each year. The President will notify all members that nominations for Officers are open, and outline the process for nominations and elections. The method for notifying members shall be as follows:

(i)  Members with an email account on record will be notified by email.

(ii) Members without an email account on record will be notified by mail.

  • Members may self-nominate or be nominated by another member for Officer positions.  Both the candidate and their nominator must be members in good standing with dues current.  Candidates may accept nomination for multiple positions.
  • When nominations for Officer positions close, the President or an appointed Elections Officer will contact all nominees within five (5) calendar days and confirm their intentions to accept or decline the nomination(s).
  • All nominees who accept nomination for an Officer position shall be listed on the ballot for the position(s) they intend to stand as candidates for.
  • Trustees – PNLHA Trustees are the positions set out in Article IV (C).
  • Nominations for Trustee positions will be accepted in advance of the Annual General Meeting, and continue to be accepted until nominations are closed in preparation for a vote at the Annual General Meeting.
  • Members may self-nominate or be nominated by another member for Trustee positions.  Both the candidate and their nominator must be members in good standing with dues current.  Candidates may accept nomination for multiple positions.
  • Candidates unable to attend the Annual General Meeting in person may provide an acceptance in the form of a letter or email to the President.

ARTICLE VII – Election of Officers and Trustees:

(A)  Officers – Election of PNLHA Officers shall be conducted as follows:

(i)     Through electronic voting for those members with an email account on record.

(ii)    Through a paper ballot using a confidential double envelope system for members who do not have an email address on record, who will be sent a mail-in ballot with    instructions.

  • Voting is limited to individuals, not organizations.
  • Elections will be open for 10 calendar days; opening twenty (20) calendar days and closing ten (10)  calendar days prior to the Annual General Meeting.
  • The electronic and paper ballots described in (A) will be combined and counted in the sequence of Article IV (B).
  • A candidate elected to a higher position in the voting sequence will be disregarded on subsequent counts.
  • All Officers will be elected to a two (2) year term.
  • Officers will be limited to four (4) consecutive terms, and Trustees may serve unlimited terms.
  • Election results will be announced at the Annual General Meeting beginning with the Office of President and continuing in the order of Article IV (B).   Newly elected Executive Board members will begin their term immediately following conclusion of the Annual General Meeting.
  • Trustees – Election of PNLHA Trustees shall be held following the closing of nominations during the Annual General Meeting. The method of election shall be a motion or, if requested, a secret ballot cast during the Annual General Meeting.  The sequence and number of Trustees to be elected shall be as set out in Article IV (C).
  • All Trustees will be elected to a two (2) year term.
  • Trustees may serve unlimited terms.
  • Election results will be announced and newly elected Trustees will begin their term immediately following conclusion of the Annual General Meeting.

ARTICLE VIII – Removal of Officers and Trustees

Any elected or appointed Officer or Trustee whose actions are deemed inappropriate for the organization, after being formally advised to correct such actions, may be removed according to the following process:  a) a formal complaint is brought to the Executive Board by any member(s) in good standing; b) If a majority of the Executive Board are in agreement with the complaint and deem it sufficient grounds for removal, the removal of that elected or appointed Officer or Trustee is required. Appointment of a replacement shall occur according to Article V (F) (iv).

APPENDIX A – PNLHA Officer Elections

For clarity, the following chart shows how a vote for a PNLHA Officer would be presented and counted:

Position Eligible Candidates listed Alpha by last name Instructions
President A

B

C

Vote for one only
Vice President Oregon D

C

E

Vote for one only

If C was elected president, they will be eliminated from this vote for VP-Oregon and only ballots for D & E will be counted

Vice President Washington F

G

Vote for one only
Vice President British Columbia H

I

Vote for one only
Secretary J

K

Vote for one only
Treasurer – USA L

M

C

Vote for one only

If C was elected president or VP-Oregon only ballots for L & M will be counted

Treasurer – Canada N

O

Vote for one only

 

ARTICLE IX      Revenue and Expenditures

  • The revenue of this organization shall be derived from membership dues and fees and other legitimate sources including the sale of the PNLHA “Labor History” calendar.
  • Any State or Province needing funding for any project or event, shall present a proposal which includes local fund raising efforts and a detailed budget for approval of the Executive Board. The Executive Board will render a decision and inform the applicant in writing within one month of the date the proposal was received.
  • Dues shall be established by the Executive Board and approved by the membership at the AGM and shall be applied for the upcoming calendar year.
  • Expenses, exclusive of time, incurred by Officers or Trustees in pursuit of the organization’s goals shall be reimbursed from the organization’s funds.  Proof of said expenses must be submitted to the appropriate Treasurer.
  • Review and oversight of any financial matters of the Association may be done at any time by two or more Trustees in addition to the appropriate Treasurer(s).
  • The PNLHA President or Treasurer may write checks for the organization. Regional Vice-Presidents and treasurers may write checks on temporary regional bank or credit Union accounts created  on approval of the President.
  • No funds of this organization in excess of $250 shall be expended except upon the authorization of the Executive Board.

ARTICLE X      Regional Conferences

(A) The Executive Board will submit a report of its actions and activities and make recommendations to the membership at the Annual General Meeting of the Association, which shall be held in conjunction with the annual PNLHA conference.

(B) The Executive Board is authorized by this Constitution to designate the time and place of the annual conference in cooperation with the host representatives; to take any legal action on behalf of the Association which, in their judgement as prudent individuals, will effectuate the purposes of this Association, and which are not inconsistent with the provisions of this Constitution and Bylaws.

(C) The Regional Conference will rotate through the involved States and Province on an annual basis.

(D) The State or Province responsible for that year’s conference will organize a Planning Committee with a chairperson who will work closely with the President and the Vice President of that region.

(E) If there is a concern over the content of any aspect of the planned conference the President will be notified and will consult with the Planning Committee. If no resolve is reached, the President and the three [3] Vice Presidents will consult and make a decision.

(F) Local planning committees charged with organizing regional conferences will submit a complete conference report to the Executive Board, including a financial statement, within three months of the conference’s close.

ARTICLE XI      Amendments

This constitution may be amended at any regularly called business meeting of the Association by a two‑thirds vote of those members present who are in good standing. Proposed amendments to this Constitution and Bylaws must be submitted to the Secretary in writing no less than thirty (30) days prior to the date of the start of the Annual General Meeting.

ARTICLE XII      Rules

Business meetings of this Association shall be conducted in accordance with Robert’s Rules of Order, revised, unless specified in this Constitution and Bylaws.