Constitution & Bylaws

CONSTITUTION AND BYLAWS
PACIFIC NORTHWEST LABOR HISTORY ASSOCIATION
Revised May 3, 2015
Download PDF

ARTICLE I       Name

This organization shall be known as the Pacific Northwest Labor History Association.

ARTICLE II       Purposes

The Purposes of this Association are:

(A) To create an interest in the field of  worker, labor, and trade union history and to promote and publish research in that area.

(B) To facilitate a closer dialogue between those actively involved in worker organizing and representation  in the Pacific Northwest and the academic community.

(C)   To encourage the systematic collection and preservation of historical documentation in the area of  worker organizing and trade union history.

(D)   To create a better understanding of the socio‑economic and related political history of the Pacific Northwest.

(E)   To promote labor history curriculum in secondary and post-secondary schools.

ARTICLE III       Membership

Membership in this organization shall be open to academicians, teachers, members and officers of trade unions and worker-based organizations , labor  attorneys and representatives,  , archivists, writers, and anyone having a general interest in the historical development of  workers and trade unions in the Pacific Northwest.

PNLHA Vice-Presidents will be sent an updated membership list for their region with contact information and affiliation every six-months or upon request.

ARTICLE IV      Officers and Trustees

(A)  The governing body of the PNLHA shall be the Annual General Meeting (AGM) of the Association membership at the annual conference. In the interim between conference membership meetings, the Executive Board will be the governing body.

(B)   The elected officers of this Association shall be as follows:  President, Oregon Vice President, Washington Vice President, British Columbia (B.C.) Vice President, Secretary, Treasurer USA, and Treasurer Canada and such officers shall comprise the Executive Board for the duration of the term of which they were elected.

(C)   Trustees will be elected at the Annual General Meeting (AGM) and be comprised  of a  minimum of three [3] Trustees from Oregon, three [3] Trustees from Washington and three [3] Trustees from B.C.

ARTICLE V      Duties of Officers and Trustees

(A)    The President

[i] shall preside at all official meetings and shall perform other duties as may be designated by the Executive Board.

[ii] shall call business meetings of the Executive Board  three times a year. If VP can not attend, they can send a trustee or use SKYPE-like alternate communications. A majority of the members of the Executive Board may call business meetings.

[iii] may appoint standing and/or ad hoc committees for Association research projects and other activities.

[iv] will be alert to opportunities to promote the PNLHA mission in all Jurisdictions.

[v] In the absence of the President, one of the Vice Presidents, selected by mutual agreement among them, shall perform all duties required for that office.

(B) The Vice Presidents

[i]  shall be available to help coordinate the activities of  the Trustees of their region and create and carry out a comprehensive state or provincial work plan aimed at membership recruitment and program development in consultation with the President of the association.

[ii] shall organize a Planning Committee for the year of an annual conference or other large event scheduled in their area.

[iii] During the years a Vice President is not involved in the planning of the annual  conference, the VP shall call at least one meeting of the province’s or state’s Trustees to discuss conference promotion, memberships, calendar sales etc. prior to the annual conference.

[iv] will lead in developing and organizing events and activities relating to the PNLHA mission in their region.

[v] will remain in frequent conversation and  consultation with the PNLHA President. It is recognized that such communication is a two way street.

[vi]  shall solicit from Trustees, members and interested parties ideas and potential actions that further PNLHA purposes and shall inform the President of these.

[vii] will work with the President to promote new memberships and membership renewal.

[viii] shall offer an annual printed report to be distributed to the Annual General Meeting.

(C)   The Secretary

[i] shall keep an official record of Executive Board meetings and the annual business meetings and shall distribute minutes of the meetings to Executive Board members and Trustees within 30 days after the meeting.

[ii] shall be alert to opportunities to promote the PNLHA mission and inform the President of these opportunities.

[iii] shall ensure that a copy of the Duties of Officers and Trustees is sent to all members 30 days prior to the AGM as well as any notices of motion.

(D)   The Treasurers

[i] There will be one {1} American and one {1} Canadian Treasurer. Each of the three regions may, under the auspices of the PNLHA and as authorized by the President, establish a temporary bank or credit union account for the purpose of conducting business related to a conference or special activity approved by the Executive Board.

[ii] shall receive all monies paid to the Association and give receipt to the donor.

[iii] shall deposit all monies received in a bank or credit union to be designated by the Executive Board.

[iv] shall submit a written financial statement of receipts and expenditures of the Association to  the Annual General Meeting. The statement will be prepared in a style and with content acceptable to standard fininacial institutions. An internal financial audit will be undertaken every three years under the jurisdiction of a committee comprised of one trustee from each region.

(E) The Trustees

[i] will be alert to opportunities to promote the PNLHA mission and inform their regional VP and President of those opportunities.

[ii] shall serve on committees deemed necessary in the pursuit of Association goals.

[iii] During a year when a Trustee’s Province or State is responsible for an annual conference or other similar event, a Trustee should be available as much as possible for assisting the Planning Committee.

(F)   Officers and Trustees

[i] If an Officer or Trustee is a member of a local union, or other organization, they should endeavour to build support (ie. attendance at conferences), and solicit those unions’ or organizations’ Organizational or Sustaining memberships to the PNLHA.

[ii] If they are a delegate from their local union to a central labour council or similar body, they should endeavour to build support as described above.

[iii] are expected to pay their annual dues on the first notice from the PNLHA and shall actively promote prompt payment of dues by members.

[iv] If vacancies occur in any of the positions of the Officers or Trustees, , the President may appoint a replacement to fill that position  until the elections held at the next Annual General Meeting

[v] A majority of the Executive Board shall constitute a quorum.

ARTICLE VI      Election of Officers and Trustees

(A)   Nomination and election of Officers and Trustees of the Association shall be made from the floor of the Annual General Meeting, sequentially beginning with the office of President and continuing in the order of Article IV. All positions shall be for one year terms. Nominees must be a member in good standing of the Association.

(B)   Eligible to vote are members in good standing with dues current in the PNLHA.

(C)   Any elected or appointed Officer or Trustee whose actions are deemed inappropriate for the organization, after being formally advised to correct such actions,  may be removed according to the following process:  a) A formal complaint is brought to the Executive Board by any member(s) in good standing;  b) If a majority of the Executive Board are in agreement with the complaint and deem it sufficient grounds for removal, the removal of that elected or appointed Officer or Trustee is required.  Appointment of a replacement shall occur according to Article V(F)[iv]. The Executive Board will consult with the complainant within one month of  the alleged infraction. It will take action to address the concern within two months of the alleged infraction, or advise the complainant that no grounds for action were determined.

ARTICLE VII      Revenue and Expenditures

(A)   The revenue of this organization shall be derived from membership dues and fees and other legitimate sources including the sale of the PNLHA “Labor History” calendar.

(B)   The President’s stipend shall be established by the Executive Board, approved by the membership at the AGM and applied for the upcoming calendar year.

(C)   Any State or Province needing funding for any project or event, shall present a proposal which includes local fund raising efforts and a detailed budget for approval of the Executive Board. The Executive Board will render a decision and inform the applicant in writing within one month of the date the proposal was received.

(D)    Dues shall be established by the Executive Board and approved by the membership at the AGM and shall be applied for the upcoming  calendar year.

(E)    Expenses, exclusive of time,  incurred by Officers or Trustees in pursuit of the organization’s goals shall be reimbursed from the organization’s funds.  Proof of said expenses must be submitted to the appropriate Treasurer.

(F)    Review and oversight of  any financial matters of the Association may be done at any time by two or more Trustees in addition to the appropriate Treasurer(s).

(G)   The PNLHA President or Treasurer may write checks for the organization.

Regional Vice-Presidents and treasurers may write checks on temporary regional bank or credit Union accounts created on approval of the President.

(H)   No funds of this organization in excess of $250 shall be expended except upon the authorization of the Executive Board.

ARTICLE VIII      Regional Conferences

(A)   The Executive Board will submit a report of its actions and activities and make recommendations to the membership at the Annual General Meeting of the Association, which shall be held in conjunction with the annual PNLHA conference.

(B)   The Executive Board is authorized by this Constitution to designate the time and place of the annual conference in cooperation with the host representatives; to take any legal action on behalf of the Association which, in their judgement as prudent individuals, will effectuate the purposes of this Association, and which are not inconsistent with the provisions of this Constitution and Bylaws.

(C)   The Regional Conference will rotate through the involved States and Province on an annual basis.

(D)   The State or Province responsible for that year’s conference will organize a Planning Committee with a chairperson who will work closely with the President and the Vice President of that region.

(E)   If there is a concern over the content of any aspect of the planned conference the President will be notified and will consult with the Planning Committee. If no resolve is reached, the President and the three [3] Vice Presidents will consult and make a decision.

(F)   Local planning committees charged with organizing regional conferences will submit a complete conference report to the Executive Board, including a financial statement, within three months of the conference’s close.

ARTICLE IX      Amendments

This Constitution may be amended at any regularly called business meeting of the Association by a two‑thirds vote of those members present who are in good standing. Proposed amendments to this Constitution and Bylaws must be submitted to the Secretary in writing no less than thirty (30) days prior to the date of the start of the Annual General Meeting.

ARTICLE X      Rules

Business meetings of this Association shall be conducted in accordance with Robert’s Rules of Order, revised, unless specified in this Constitution and Bylaws.

POLICY RECOMMENDATION/RESOLUTION

RESOLUTION 1 Absentee Voting

WHEREAS most PNLHA members are unable to attend the annual general meeting,

AND WHEREAS it would enhance the PNLHA’s capacity to involve more members in the democratic process,

AND WHEREAS the PNLHA has the ability to conduct the voting procedure online through pnlha.org, including the nomination process,

BE IT RESOLVED THAT the Executive Board investigate the feasibility of an absentee voting system.

BE IT FURTHER RESOLVED THAT the Executive Board report on the results of the feasibility study before the 2016 annual general meeting.